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Accounting Clerk

Company: decca
Location: High Point
Posted on: February 7, 2024

Job Description:

Administrative Answer incoming phone calls, greet visitors, and direct as needed Collect incoming mail and distribute or process as needed Ensure arming or disarming of alarms and locks when arriving and leaving the office Monitor stock of office supplies and replenish as needed Update and maintain customer and vendor information as needed Accounts Payable Collect invoices from vendors, verify charges, code to the proper accounts, enter as payable vouchers, and scan and file once approved and posted Collect reports and receipts of employee expenses, compile into spreadsheet, enter as payable vouchers once approved Compile weekly reports of payables, create payments of vouchers, print checks, and scan and file signed checks with relative invoices Preparing and posting of checks and remittance advice for delivery Process intercompany invoices for shipments of goods from the factory Accounts Receivable Match shipments to sales orders, verify taxable sales and proper tax rate based on location, research and apply paid deposits, and generate final invoices for customers Send approved and posted invoices via mail or email Process credit card transactions as needed and update order notes Generate daily bank reports for operating accounts and the lockbox, research and apply incoming funds to open receivables, update cumulative spreadsheets for funds received and credit card transactions Research account balances for management and customers as needed Monthly Closing Notify companies of deadlines to begin monthly closing procedures Generate intercompany management fees and rent invoices, process payments for the invoices Distribute American Express statements to necessary staff and request receipts for charges Reconcile operating accounts for each company between bank statements and internal reports Generate an analysis of sales for each company, match to reports from parent company, reconcile revenue reports to the analysis Generate monthly commission and royalty reports and submit to company heads for review and approval, create payable vouchers to sales reps and designers, print individual reports for backup of future payments Review and match received credit card receipts to monthly statements, classify charges and code to the appropriate accounts, compile charges in a comprehensive spreadsheet, enter as payable voucher Review accounts for defects and submit necessary information for approval of bill back charges Review intercompany accounts and temporary accounts for charges to bill back, generate invoices to allocate charges to the proper party, create the payable vouchers relative to the invoices Bill back previously approved defects charges Generate reports of Sales Analysis to all European branches and ensure delivery Enter any new fixed assets into system with proper depreciation method and time frame Reconcile prepaid costs to current invoices Tax Preparation Research annual reports of payments to clients and vendors, ensure W9 information is correct for those exceeding $600 in payments, compile voucher backup for each case Generate 1099 forms using specialized software and ensure posting by legal deadline Employment Type: Full Time Salary: $40,000 - $45,000 Annual Bonus/Commission: No

Keywords: decca, High Point , Accounting Clerk, Accounting, Auditing , High Point, North Carolina

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