Coordinator, Workforce/Continuing Education Schedule

Company: Guilford Technical Community College
Location: Jamestown
Posted on: May 4, 2021

Job Description:

#RPMThe Workforce & Continuing Education (WCE) Schedule Coordinator is responsible for the WCE Schedule of Classes in conjunction with the Director of Instructional Support Services and Special Projects and the colleges WCE divisions by reviewing and verifying schedule input, identifying incomplete information, and assessing possible impact to the overall WCE Schedule of Classes and registration. Advises and troubleshoots with the Director of Instructional Support Services and Special Projects regarding scheduling matters and room assignments; monitors scheduling publication deadlines and guidelines, and compiles continuing education schedule for publication. Requires in-depth knowledge of program or operation. Initiates or completes projects, coordinates operations and delivers services.Duties/Functions In coordination with the Director of Instructional Support Services and Special Projects, conducts rigorous analysis of WCE departmental schedules and makes recommendations for improvement. Analysis includes, but is not limited to, compliance with NCCCS semester date requirements, specific course information (hours, title, course codes), and billing information.Advises and assists WCE directors, coordinators, and administrative assistants on processes and procedures dealing with the WCE Scheduling process.Coordinates, processes, and ensures accuracy of the course section/meeting record database necessary for the student record system to include begin-end, add-drop, refund and census dates, course, fees, course requirements and prerequisites, class limits, and staffing.Coordinates the production of the WCE schedule ensuring adherence to proper publication requirements, enrollment management policies and practices.Analyzes database system and processes recommended changes as related to course, registration, and room scheduling systems.Ensures that course data is encoded accurately for web schedule presentation.Trains and advises new WCE directors and coordinators in correct usage of electronic scheduling system.Develops, evaluates, and maintains documentation of all processes and procedures related to the WCE Schedule Coordinator functions.Coordinates and maintains classroom assignments for all WCE courses.In conjunction with the Instructional Schedule Coordinator, serves as the functional coordinator for the implementation and maintenance of the Astra Schedule scheduling software.Maintains awareness of integration of course/schedule/audit functions and interfaces with other college staff appropriately.Provides backup and support for the Instructional Schedule Coordinator.Demonstrate and model the Colleges employability skills: adaptability, communication, information processing, problem solving, responsibility and teamworkServes as the WCE scheduling office liaison on committees.Participates in implementation of new systems or processes to include application, testing and conversion.Performs all other related duties as assigned.Difficult Challenges Balancing scheduling requests of various departmentsContacts Daily: WCE Directors, coordinators, and administrative assistantsDaily: Instructional Support Services StaffEducation Required Associates degree from a regionally accredited college/universityEducation Preferred Bachelors degree from a regionally accredited college/universityExperience Required Three years of experience coordinating and analyzing a complex schedule of courses/events utilizing integrated database systems and software applications.Experience Preferred Greater than three years of experience coordinating and analyzing a complex schedule of courses/events utilizing integrated database systems and software applications.Experience with an educationally-based relational database system (e.g., Colleague, Banner, etc.).Experience with complex technology solutions currently available for course schedule development (e.g., College Net, Ad Astra, etc.).Experience with community college continuing education departmentKSA Required Ability to implement multiple projects simultaneously.Demonstrated ability to work independently and to initiate new projects.KSA Preferred Department/Job Specific Requirements Must become proficient in Colleague screens used for building, scheduling, and maintaining course sections.Applicable criminal background check required.Some travel involved for training, conferences, etc.The following training is required and must be completed within the first 6 months of hire. Plus, some training will need to be completed annually or as frequently as required by the certifying agency, if noted below.Safety Related Training:Bloodborne Pathogens AnnuallyEmergency Action Plans\Emergency Equipment (incl. Fire Extinguisher) AnnuallyE-Vac Chair AnnuallyThe following (compliance) training is required and must be completed within the first 30 days of hire with annual refresher training thereafter: EthicsSafety/Shooter on CampusPersonal Information Protection Training (PIP)Anti-Discrimination/Harassment & Title IXOther training may be required as determined applicable.Physical Demands Physical Activity:Primarily sittingEnvironmental Hazard(s):Lifting:20Posting Type Staff recblid puho73l81g3xw5gkrbr996h9oo2t0p

Keywords: Guilford Technical Community College, High Point , Coordinator, Workforce/Continuing Education Schedule, Education / Teaching , Jamestown, North Carolina